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(Last Updated On: February 5, 2019)


How I Found Trello

Let’s get it together now. It’s time for a little more order.

I’ve spoken in the past about how I’ve got a lot of ongoing projects in the works, and I don’t see that changing any time soon. I’m always going to overload myself with things to do, so I just need to make sure there’s a way of keeping track of what needs to be done for what and when.

I used to work off to-do lists alone. I graduated to using Evernote for them, but straightforward lists of things to do just didn’t suit my needs at all. Ticking things off a list felt a lot more fulfilling when I had a lot less on. Now that I have loads on, it just won’t cut it. The amount of things that needed to be done – but not just yet – meant it was overwhelming seeing a never-ending list of things I still had to finish.

I was in need of something more complex and had completely overlooked the solution on multiple occasions through work. Certain projects required Trello, but I couldn’t gel with the way they arranged the boards, so I ignored it. Once our team started using it and I helped to figure out the best way we could use it together, it finally clicked. I finally saw how this collaboration tool can work perfectly well when you’re running a one-person operation.

My last full-time job brought it into my life, and it’s the very tool that helped me figure out how to leave full-time employment altogether, so it’s only right I share it with everyone.


What is Trello?

Trello is an online organisation tool. Explaining it any further than that gets tricky, because it’s really up to you how you use it. Once you scroll through their inspiration boards, you will understand just how versatile it is and how many different ways you can use it to get things done.

It’s best if I explain how I use it, and hopefully it will spark inspiration for how you could do something similar.

My main day-to-day business operations are all contained on a single board, and the tasks are organised in the STOP format. STOP is Sit, Think, Organise and Perform. By this, I mean that I have a set list of tasks to complete on a day (Monday), and I have some for the following day (Tuesday). I do this for the full week, and the week after. Then I have some for the month ahead (April), and a few months ahead of that.

Below, I’ve got an example of how I may do it with my blog and Amazon FBA online arbitrage business.

Trello Example - Probably Busy

Doing things this way means I don’t have to be met with tasks that I don’t need to do until much further down the line.

Absolutely everything is customisable, so I can move things as I see fit. If I don’t get chance to do something on a particular day, I can move it across to a day that’s more convenient. As well as tasks for each day, I also have a list of things that I need to do everyday too.


Why is a STOP Trello Board Better Than a To Do List

As soon as I think of something I’ll need to do, I can throw it on the board in a suitable place. A to-do list is very static and accumulates more things to it. To me, they feel never ending unless I have them on a piece of paper and throw them away afterwards. The pen and paper thing can’t run right now, and none of the online ones seem to do the job.

It’s a tool that brings clarity and focus. Although I don’t track it at the moment, I know that my productivity has gone up now that I’m using Trello. When I go online, there’s less of a temptation to just sit around browsing, because there’s already a set list of things that I need to do. If I don’t manage to do them all by the time I’d like to, I can easily shift them about.

I use the STOP format because it works best for me, but there are so may other ways you can use Trello to arrange the things you have going on in your world. Aside from the company board, I also use one for personal things and still find that the STOP way of doing it keeps the momentum following, gets you motivated to finish things and brings better piece of mind when you haven’t got around to certain things yet.


What’s Missing?

When I used this tool at work, I would say that I would have benefitted from a bit more functionality than I got from the free version. However, if you’re only using this for yourself and maybe a couple of others, it does all you need it to.

Trello has a number of power-ups, add-ons that give you the ability to integrate more apps and do things that you wouldn’t otherwise be able to, but I would say the average person using it can do without them. You get one power up with the free version and I haven’t settled on any of them yet. I just know that for what I want to do, the fundamentals of Trello have me covered.

Trello Labels - Probably Busy


Ready to Try it Yourself?

I mean, it’s free. As someone that had to balance full-time work with a little one and various online businesses, I found this invaluable as a tool to make sure I remained focused and got the things done that I needed to. If you’re going to use it, it requires you to make it a part of your everyday lifestyle. Commit and you’ll see the results flow.

Fancy a go? Head over to the website and get started and make sure you get the app for your phone too. If you want to use my template from earlier as a reference point, here it is.


27 / Nottingham, UK. Trying these things since 2007. Writing about these things since 2014. Doing this full-time since 2018.