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(Last Updated On: February 5, 2019)

I haven’t spoken much about it on here, but last spring a massive change happened: I left my job and made my online businesses ventures my full-time gig. It took a lot of planning, sacrifice and hard work, but I made it all work out. Since then, blessed with all of this time to do as many projects as I wanted, it took me a long time to figure out the best way to manage my time. I used Trello as my means to figure out what needed to be done, but I went through lots of false-starts with methods to get it done effectively.

The problem with my work load is that it’s split across so many different businesses and ideas. I did a great job at colour coding and labelling up all of my tasks, but I started with an approached that was doomed to fail from the beginning. I planned it so that I had a list of tasks for each day. Each day of the week was mainly based around a single project/business, apart for the ones that required daily tasks.

Working from home with two small children, that just didn’t work. My Amazon-focused Tuesday were doing well because the eldest was at nursery on that day, but my blog-focused Fridays were a mess because someone would always want to visit, and I’d lose hours for that day. If I didn’t get the thing done on the scheduled day, it had to be pushed back by a whole week. I kept getting behind on some projects when the goal was to always be way ahead with everything.  

My solution was my own creation: 4-week work splits.

I’ve got four significant businesses within my company, and a few much smaller ones. The best way to deal with this is to split my workload by the week. It means that each month, each thing has a dedicated stretch of 5/6 days worth of my attention, and everything gets the love it deserves. All of the smaller ones are slotted in among them.

I’m around six months into this way of working now, and it’s made such a difference in terms of the amount of things I can get done, and how I feel about each project. I used to get bored of some things, but having a 3-week break means I can return to each with fresh energy. It also gives me an incentive to work ahead of schedule, as I know I’ll have such a long gap before I return back to it.

I still schedule tasks for each day, but at least now the majority of the tasks for each week will all be based around the same single project. It means that it’s much easier to manage if I don’t get everything done on the day I’m meant to. Big tasks are done on Mondays and Tuesdays, while the smaller ones can wait until the end of the week.

Months with five weeks are a treat, as that gives me a chance to either catch up on the tasks that I didn’t quite finish or schedule well ahead with ones that I don’t need to do yet. They properly balance things out and ensure that I always at least feel as though I’ve got things in order.

Overall, it’s just a more sensible way to operate. I own my time, so I need to make sure that I’m keeping myself in check with some sort of order.

It wouldn’t work without this kind of foundation to build from because some projects would definitely get left behind. For other people in similar situations with lots of things on, consider doing something similar. Adjust based on the number of big projects you have going on (although I don’t think it will work with more than 5) and then figure things out from there.

Chiino

27 / Nottingham, UK. Trying these things since 2007. Writing about these things since 2014. Doing this full-time since 2018.